Event Organisers Information

We have compiled some helpful information and guidelines that may assist when organising an event. Click below for more information on the following:

Amusement Rides

If amusement rides are to be used, Council recommends that the Amusement Ride Operator supplies a minimum of $10 million Public Liability insurance. It is also recommended to obtain copies of Blue Cards from all children’s ride operators.

An Australian Standard for Jumping Castles sets out requirements and guidance for the design, manufacture, operation and maintenance of land-borne inflatable amusement devices that are static when in use. It also specifies information to be supplied with the equipment. The reference is AS 3533.4.1 – 2005. Visit www.standards.com.au for further information.

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Building Permits

If you plan to erect any structures for an event, a building permit may be necessary. Any tent or marquee greater than 500m2 will require a building permit. Please contact Council on 1300 794 929 to obtain the necessary paperwork.

All temporary seating structures over one metre high have to comply with Australian Standards and Building Code of Australia, but do not require a permit.

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Consultation

The best way to communicate the details of your event to those who may be affected by it is to deliver a letter to all the residents and businesses within the impact area.

The letter should include: the name of the event, the name of the organiser, the general nature of the activity, the duration of the activity including set-up and pack down periods and the organiser’s contact details before and on the day of the event (including mobile phone numbers).

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Damages Bond

If you are are holding your event in a Council venue you may need to pay a bond to cover the potential costs of repairing any damage or for reinstatement if the area is not left in the way it was found. The bond amount will depend on the area you are using and the scale of activities you are undertaking.

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Fireworks

If you want to host a fireworks display you must hire a licensed contractor. The use of fireworks by the general public is illegal. For further information please visit www.dme.qld.gov.au/mines/explosives.

If the fireworks display is to be held on Council owned land, permission from Council to use the land must be obtained in advance. Contact Council on 1300 794 929 for further guidance.

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Food and Liquour Licences

FOOD STALLS

If you intend to sell food you may require a food licence. Food handler guidance will be provided and conditions may be set e.g. provisions of hand washing facilities. Application forms can be obtained from Community Services – Health, Regulation and Compliance on 4197 4245. Allow 14 days for the licence to be approved.

If you use traders who are already approved by Council and have a current food/hygiene registration this will eliminate the need for further application.

LIQUOR LICENCES

Council advises that alcohol sales and service are not normally permitted for external event applications. The Liquor Act 1992 requires an entity to hold a licence or one off permit to allow the sale of alcohol. Please visit www.olgr.qld.gov.au/resources/Liquor or ring 4197 9803 for further information on applying for a Community Liquor Permit.

Please note that applications must be lodged 21 days in advance. Applications not lodged 21 days in advance may not be processed.

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Public Liability Insurance

This is an insurance policy held by an organiser of an activity. It provides the organiser with some protection
if a third party brings an action against the organiser or when there is a risk of damage. Without such a policy the organiser would be personally liable.

Public Liability insurance will also be important when the organiser has indemnified the Council, and a third party makes a claim against the Council. For further information contact an insurance broker.

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Traffic Management , Parking for Public and other footpath activities - click here

Waste Management Plan

A waste management plan may be required if your event has a high waste content (e.g. fliers, food stalls, give-ways
or large scale catering) or is in a sensitive area.

The plan should describe the kind of waste that will be on site and what methods will be used to contain and remove it, e.g. the number of bins required. Also, any temporary toilet and shower facilities will require a cleaning plan. To order additional waste bins, contact Fraser Coast Waste on 1300 794 929.

In planning your event Council advises you to consult with the local emergency services, such as Police, Fire, Ambulance and the SES so they are aware of the event and can be appropriately prepared if necessary. You may be required to identify an emergency access point(s) in your site plan for their use in an emergency.

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Workplace Health and Safety Guidelines

The event organiser is responsible for ensuring that a workplace health and safety plan is in place and is followed, and that there is compliance with the requirements of the Workplace Health and Safety Act 1995.

Organisers should consider the activity planned and identify all the hazards which may arise to participants or other persons in the vicinity during the event. Once the hazards have been identified, organisers must consider the reasonable controls to be put in place to eliminate, isolate or minimise the hazard.

Visit www.deir.qld.gov.au for further information. Please note that if the event is on Council land, the Council will require a copy of the workplace health and safety plan. Back to top